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What is Document Scanning? Definition, Uses, Requirements and More
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What is Document Scanning? Definition, Uses, Requirements and More

Definition of Document Scanning

Scanning, printing, copying, or faxing documents – all of these options are no problem with a multifunction printer.

The practical combinations are not only space-saving but also extremely flexible. Thanks to the direct copy function, it can produce quickly without a PC.

Scanning from the printer to the PC was still common practice a few years ago, as the two separate devices could often only operated with one PC.

How to Scan from Printer to PC?

In many cases, it makes perfect intelligence to save essential documents and papers on the PC.

They do not take up any gap in the room and can be called up at any time, much faster than the annoying rummaging through files and files.

Besides, the scanned works remain unadulterated for posterity. So there is a lot to be thought about Scanning from printer to PC regularly.

The following explains what options there are and how Scanning from the printer to the PC works without great effort.

What are the settings for Scanning Document?

1. File Format

If you feel like scanning pictures or documents to have them available on your PC, you must think about the future output format.

We should ideally save images as separate image files such as “JPG” or “PNG.”

For documents, it is advisable to create PDF files so that retrieval does not cause problems even after a few years.

There are always formats that, depending on the manufacturer, disappear from the market and are no longer recognized by newer software.

It is, therefore, essential to use proven and sustainable program formats as far as possible. As such, JPG and PDF have been asserting themselves for many years and deliver a satisfactory quality.

Recommended file formats

• Images: JPG or PNG, alternatively: TIF
• Texts: PDF

2. Scan resolution

In principle, a resolution of 300 dpi is perfectly adequate for most documents. You should make sure that the higher the scan’s resolution, the larger the paper’s file -size.

It can happen to no longer send a scanned document by e-mail because the maximum size has reached, or the storage medium is quickly reaching its limits.

Doubling the scan resolution (e.g., from 300 dpi to 600 dpi) quadruples the file size.

What are the basic requirements for Scanning?

The essential requirement for scanning from the printer to the PC is that both devices connect via cable or a W-LAN network.

It must also ensure that the printer is also installed and compatible with the PC.

If these points have met, the only thing missing is the right software to get the desired documents onto the computer.

Often this is already supplied by the printer manufacturer. It can found on this information in the operating or software manual, which can also be accessed online in most cases.

If such a program has been include, scanning from the printer to the PC is possible.

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